Fast Track to Operations Tech Stack // Part 2

This month, I’m building an operations tech stack from the ground up. In thirty days, I’m teaching myself the basics of Zapier, Hubspot, Autopilot, Trello, and TextExpander—and creating video tutorials about each application. You can find the initial project outline here and the week one project update here.

Last week, I shared how my project outline shifted from what I’d first planned. This week started out a little rough as well. I’d planned to be out of town over the weekend and get back to the videos Monday afternoon, but I ended up adding an extra day to my trip and not being able to touch the videos until Tuesday evening.

Even so, I was able to quickly get back on track and establish a routine for scripting and recording the voiceovers and editing the videos together.

I decided to tackle the Zapier video first, since the screen recordings I’d captured last week were fairly complete. Using the free version of DaVinci Resolve, I created a rough cut of the video. Then I went back through and watched the rough cut and wrote the voiceover script.

Using a simple lapel mic, I recorded the voiceover on QuickTime. Finally, I dropped the audio recordings into my video and made final edits.

This process—of making a rough cut of the video before scripting the voiceover—may seem backward, but it’s actually worked quite well. I’ve been able to squeeze in making some screen recordings at times when it hasn’t been feasible to record the voiceover, and vice versa.

Regardless, I now have a lot more respect for animators and sound engineers who work independently on animated films, and for the editors who sync up everything!


I went into this week with the somewhat intentionally vague expectation of “recording voiceover and editing videos.” Given that I’m working on this project while also getting ready for Christmas, some flexibility is a must.


Finished editing two and a half videos and wrote the script for another. I’m pleased with the progress I’ve made so far and am feeling confident about next week.

What I Learned

  • Wavelengths on audio recordings make editing audio so much easier!
  • Record all the audio for a video at the same time, so it sounds the same.
  • Create new audio recordings for every few paragraphs of text. At a minimum, number the files in order. Even better, number them and give them a short title that describes the main contents of the recording. It’s a lot easier to work with shorter audio clips than trying to manually make cuts in a longer recording.

New Tech Tool

I planned to use Loom to record the screen captures for my videos. However, Loom uploads completed videos to their site, and then you have to download them in order to edit them. My house currently has a very slow internet connection and I quickly discovered this made the process of creating any additional screen recordings tedious and nearly prohibitive.

I considered using Quicktime, but it only allows you to export video in .mov format and I wanted more flexibility. After a bit of research, I discovered Kap, an free and open-source screen recording tool that doesn’t require the internet.

The only benefit of Loom over Kap is that Loom can also record your webcam in a small bubble in the corner of the video, but since I’m not using my webcam for this project, I don’t need this functionality, and Kap has sped up my production process considerably.

This Week’s Videos



What’s Next?

Next week, I plan to finish my remaining videos: Hubspot, Trello, and TextExpander.